Gastos
Para reclamar gastos tras un acto, envíe un correo electrónico a finance@oureaevents.com con la siguiente información:
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Nombre:
Evento:
Gastos de viaje (transporte público, o coche a 20 peniques por kilómetro hasta/desde el centro del evento + kilometraje adicional en el evento):
Se aplica un límite a los gastos de viaje de ida y vuelta al evento (véase más abajo).
Billete de autobús o tren de ida y vuelta al centro del evento (no cubrimos los billetes de avión):
O kilometraje de ida y vuelta desde el domicilio al centro del evento:
Kilometraje adicional en el evento:
Kilometraje total:
Código postal:
Nombres de los pasajeros adicionales del coche:
Gastos detallados (adjunte los recibos):
Ej. Combustible - Morrisons - £100.00
Total gastos detallados: £.
Datos bancarios:
Nombre de la cuenta:
Número de cuenta:
Código Sort:
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El pago se efectuará en un plazo de 7 días, pero puede tardar hasta 30 días. Compruebe su cuenta y no dude en ponerse en contacto con nosotros si tiene alguna duda.
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Política de gastos del equipo del evento
Procedimiento de autorización
For all non-travel expenses, as detailed below, requests should be made through the Event Team Manager, via email to eventteam@oureaevents.com and are not permitted unless authorised.
Procedimiento de reclamación
Todos los gastos y kilometraje pueden reclamarse enviando un correo electrónico a finance@oureaevents.com
The email must include evidence of purchase (i.e. VAT receipts, vouchers or similar) and your bank details. The claim should be submitted within one month of the expense being incurred, and this will be paid by BACS.
Alojamiento
Generally, at all events overnight accommodation will be in the form of camping. It is the event team member’s responsibility to bring their own tent and camping equipment, at their own expense. This will be clarified for each event by the Operations Team.
No se permite el uso de furgonetas/campervans personales en ningún evento, a menos que se especifique por evento.
At some events/sites, accommodation is provided in the form of bed and breakfast; this will be booked on your behalf by Ourea Events. No persons shall book their own accommodation ‘at event’ – this is not an authorised expense. If part of your travel to/from the event, or to a specific site, includes an overnight stay, this will be at your own expense and cannot be claimed.
Subsistencia
Por lo general, en todos los actos, la comida y el catering correrán a cargo del equipo de catering. Esto incluirá el desayuno, el almuerzo, la cena y los refrescos. Por lo tanto, no se reembolsará ninguna comida adicional durante este tiempo.
If your working hours at/for the event start before, or end after, the catering service is fully operational then the reasonable cost of all meals (breakfast, lunch, or evening meal), as outlined below, whilst working on event will be reimbursed. All expensed meals must be supported by a relevant timed VAT receipt.
Coste del desayuno: menos de 10 £ por persona
Precio de la comida: menos de 10 £ por persona
Precio de la cena: menos de 15
If your job role on the event requires you to be away from the event site during meal times (breakfast, lunch, and evening meal) either a take-away meal will be provided by the Catering Team, a per diem payment may be possible, or expenses may be claimed. This will vary per event and will be detailed in your briefing document provided by Ourea Events. Authorisation will be required for all subsistence expenses claims.
Gastos no reembolsables
Expenses incurred by spouses or other non-event team who accompany event team on their travels.
“Coffee stops” that are not strictly necessary and unlikely to keep you within the above target costs.
Bebidas alcohólicas.
Driving a personal vehicle to/from the event
Mileage is paid at 20p per mile from home address to the event centre site, up to a maximum claim of:
500 miles (£100) each for DBR, CWU, Traverses, Skyline Scotland
If transport is shared only the driver can claim, but an additional 5p per mile can be claimed for each additional staff, contractor or event team member transported.
Public transport to/from the event
There is a maximum allowance of £125 for each of DBR, CWU, Traverses, Skyline Scotland events if travelling by public transport (train or bus), standard class only. We do not cover air fares or taxis for getting to/from events.
Desplazamientos durante el acontecimiento
No hay límite para los gastos generados durante el evento si se conduce un vehículo de alquiler/personal, siempre que estén autorizados por Ourea Events y según las condiciones que se indican a continuación.
Driving a hire vehicle – fuel for the hire vehicle will be reimbursed through the expense claim process, for which VAT receipts must be provided. See claim procedure above.
Driving personal vehicle – driving personal vehicles during the event is not normally permitted. In circumstance where Ourea Events have requested a personal vehicle is driven then mileage is paid at 0.30p per mile on event, excluding mileage between home and the Event Centre (which is paid at 0.20p per mile). In circumstance where Ourea Events have requested a personal vehicle is driven and used for towing then mileage is paid at 0.45p per mile exclusively for the miles driven whilst towing, after which 0.30p (on event) or 0.20p (to/from event) per mile can be claimed.
Ourea Events puede requerir que cualquier personal del evento que utilice su propio vehículo privado durante un evento tenga un segundo conductor nombrado añadido a su póliza de seguro para la duración del evento, incluyendo su viaje hacia y desde el evento. Este coste será cubierto por Ourea Events.
Cancelación del acto
En caso de cancelación por parte de Ourea Events, Ourea Events no será responsable de los gastos en que incurra el personal del evento, incluidos (pero no limitados a) los gastos de viaje, alojamiento y/u otros gastos.