Event Team - Terms & Conditions - Ourea Events

Event Team - Terms & Conditions

Event Team – Terms and Conditions

1. Definitions

1.1 The “Organiser” means Ourea Ltd (trading as Ourea Events) whose registered office is Bleaze Farm, Old Hutton, Kendal, Cumbria, LA8 0LU. The Organiser may also be referred to as “we” or “Ourea Ltd”.

1.2 “Personnel” means an individual member of the Event Team, regardless of whether they are a volunteer, or a paid member of the Event Team. “Personnel” may also be referred to as “you” or “Event Team”.

1.3 “Event” means the event organised by Ourea Ltd.

2. Event Team Policy

2.1 When Personnel agree to join the Event Team they also agree to be bound by these Terms and Conditions.

3. Good Conduct

3.1 Personnel are expected to behave in a manner that is fitting with the good name and reputation of the Event and the Organiser. At the sole discretion of the Organiser, any Personnel deemed to have behaved in an inappropriate manner, will be required to leave the Event immediately and will lose their right to reclaim travel expenses, gain a credit to a future event and any other benefits associated with the Event. The Personnel will need to immediately return any clothing and equipment given to them as Personnel at the Event.

3.2 The organiser operates a No Smoking policy on the Event site and smokers must be at least 100m away from any other Event Personnel.

3.3 Personnel are not allowed to bring their dogs to the Event unless express permission by the Organiser has been given.

3.4 Alcohol may only be consumed by Event Personnel whilst they are ‘off duty’ and unlikely to have any further responsibilities that day. 

4. Confidentiality

4.1 Personnel are likely to come into the possession of documentation, information, knowledge, knowhow and the like, which is commercially sensitive and protected by copyright law, and as such Personnel agree to keep this information strictly confidential and not disclose it to any third party.

5. Personnel Benefits

5.1 The Organiser will provide the following benefits to Personnel working on the Event:

5.1.1 Main meals such as breakfast, lunch and dinner (Personnel must provide their own hill food and snacks).

5.1.2 Travel expenses (see section 6).

5.1.3 For volunteers only, a virtual credit equal to the full value of the Event at which they are working will be issued to them (see section 8).

5.1.4 For volunteers only and at the discretion of the Event sponsor and Organiser, an Event uniform (see section 7).

6. Travel to the Event and Travel Expenses

6.1 Travel expenses are paid at £0.20 per mile from the Personnel’s home address or other location as agreed with the Organiser in writing.

6.2 There is a maximum allowance of £100.00 in travel expenses for each Event.

6.3 Other travel expenses to the Event (e.g. travel by train) must be agreed with the Organiser in advance of the Event.

6.4 Additional expenses, at a rate of £0.20 per mile, will be paid by the Organiser if the Personnel’s vehicle is required during the event. There is no limit on these expenses generated during the event so long as they are authorised by the Organiser.

6.5 Any other additional expenses must be expressly authorised by the Organiser and evidenced by a VAT receipt.

6.6 Whenever practical, Personnel will be expected to car share with other Personnel when travelling to Events.

6.7 Expenses are to be paid by the Organiser within 30 days of receipt from the Personnel.

7. Personnel Uniform

7.1 Where provided by the Event Sponsor and/or Organiser, the Personnel must wear the Event uniform and at all times avoid displaying conflicting brand logos to that of the Sponsor or Organiser.

7.2 If the Personnel wish to sell their Event Uniform after the Event, they must do this discreetly.

8. Personnel Credit

8.1 For volunteers only, credit equal to the full value of the Event at which they are volunteering will be issued to them. This may be used in the following ways:

8.1.1 To exchange against a full-priced entry to any other event organised by Ourea Ltd subject to any vetting criteria that the Event may have.

8.1.2 The credit may be used for a team of people so long as the team included the Personnel who originally received the credit.

8.1.3 The credit may be used to purchase miscellaneous items from the Event shop at the discretion of the Organiser.

8.1.4 The credit is not exchangeable for cash.

8.1.5 The credit is not transferable to another person.

9. Cancellation by the Organiser

9.1 In the event of cancellation by the Organiser, the Organiser will not be liable for any costs incurred by the Personnel, including (but not limited to) travel, accommodation and/or other costs.

9.2 The Organiser may cancel the Personnel’s involvement with the Event at any time should the Organiser deem that the Participant’s experience is not adequate and/or suitable for the Event and/or the Participant has overstated and/or misrepresented their experience.

9.3 The Organiser may cancel the Personnel’s involvement should, upon presentation of any medical information by the Personnel, it be deemed by the Organiser that the Personnel is not fit and healthy enough to participate in the Event. The Personnel acknowledges that the medical representative of the Organiser may recommend to the Organiser that the Personnel is unable to participate or continue with the Event at any time, before and/or during the Event.

10. Cancellation by the Personnel

10.1 Volunteer Event Personnel may cancel their involvement in the Event at any time.

11. Nature of the Event

11.1 The nature of the Event is described on the Event website. However, the Personnel acknowledges that the description of the Event may not include accurate final details such as duration, distance, height gain, support points and checkpoint locations. The Organiser retains the right to change and amend any details of the event so long as the nature of the Event remains the same.

12. Organiser’s Obligation

12.1 The Organiser has an obligation to ensure that the event is as safe as possible without diminishing the nature of the challenge. However, we expect all Personnel to take all reasonable precautions for their own personal safety.

13. Personnel Acknowledgement of Risk

13.1 The Personnel understands and acknowledges that the Event is a potentially hazardous activity and that participation in the Event may result in serious injury, disablement and/or death to the Personnel or others. The Personnel accepts that there are a multitude of different risks associated with their participation in the Event.

14. Safety

14.1 The Organiser has an obligation to ensure that the Personnel remain safe during the event. Personnel agree to make it immediately clear to the Organiser if they are asked to complete a task that they feel is unsafe, that they feel unsure about or that they require any training in.

14.2 The Personnel is responsible for their own actions, safety and any injury sustained during the Event. The Personnel is experienced enough to make a reasoned decision about whether to participate in the Event on a role by role, and job by job basis or to state that they are unsuitable for the task asked of them, rather than jeopardise their own or other people’s safety.

14.3 The Personnel enters the Event voluntarily and with full knowledge of the nature of the challenge presented by the Event.

15. Personnel Waiver

15.1 The Personnel hereby waives any and all rights and/or claims they may have against the Organiser, its officers, employees, directors, consultants, agents and Event sponsors for any damages and/or claims that may arise directly or indirectly from participation in the Event.

15.2 The Personnel covenants to take no action against the Organiser, its officers, employees, directors, consultants, agents and Event sponsors for any damages and/or claims sustained by the Personnel arising directly or indirectly from participation in the Event.

15.3 The Personnel indemnifies the Organiser, its officers, employees, directors, consultants, agents and Event sponsors against any claims brought against them by any third party that result directly or indirectly from participation in the Event.

16. Personnel Health

16.1 The Personnel declares that they are physically fit and healthy enough to participate in the Event. It is the Personnel’s responsibility to declare any medical conditions or injuries that the Organiser should know about.

17. Image Rights

17.1 Photography, film, video and sound recordings of the Personnel may be taken during the Event and the Personnel consents to be filmed and/or photographed and/or included in sound recordings of the Event.

17.2 The Personnel agrees to waive any and all rights to any photography, film, video and sound recordings that features the Personnel and hereby grants the Organiser sole and complete permission and authority to utilise in full any photography, film, video and sound recording that features the Personnel in all manners and media worldwide in perpetuity. No further permission from the Personnel is required.

17.3 The Personnel agrees that when an Unmanned Aerial Vehicle (UAV) is being used that they will follow the instructions of the pilot in all safety matters.

18. Personnel Vehicles

18.1 Personnel vehicles including their contents are parked at the Personnel’s own risk and no liability whatsoever is accepted for any damage however caused to Personnel’s vehicles whilst accessing and/or egressing the car park, or whilst parked in the car park. The Personnel remains wholly responsible for assessing the suitability of the car park and the suitability of their vehicles for accessing and egressing the car park.

18.2 Personnel vehicles used during the Event are done so at the Personnel’s own risk and no liability whatsoever is accepted for any damaged however caused to Personnel’s vehicles during the event. The Personnel remains wholly responsible for assessing the suitability of their vehicles for use during the event.

19. Personnel Clothing & Equipment

19.1 When deployed to some of the Event areas, Personnel must at all times wear or carry appropriate clothing and equipment.

19.2 The Organiser accepts no responsibility for any loss, theft and/or damage to the Personnel’s clothing and equipment whilst they participate in the Event and/or are present at the Event. This includes the transport and storage of equipment even when that is an element of the Event.

20. Organiser’s Equipment

20.1 The Personnel must take all reasonable care of the Organiser’s equipment and any wilful and/or malicious damage and/or damage caused through the Personnel’s negligence or neglect will result in charge to the Personnel by the Organiser. The Personnel acknowledges and confirms that the Organiser has the right to charge the Personnel for the full replacement cost of the equipment.

21. Changes to Terms and Conditions

21.1 These Terms and Conditions are subject to change at the sole discretion of the Organiser and such changes shall be published on this website. The Personnel is advised to check the Terms and Conditions regularly.

22. Statutory Rights

22.1 These Terms and Conditions do not affect the Personnel's statutory rights.